1. Set and track attainable goals. 🎯
First, you have to step back and think about what exactly you want your team to be working on. Define key goals and take into consideration your team’s capacity to execute on them. Make sure you have processes in place and ensure you’re using established workflow tracking software, to track your progress (hello, jira im looking at you! 👀).
In the meantime, don’t forget to keep the goals attainable. Assigning one large project even with a reasonable deadline could be overwhelming. Alternatively, breaking large projects into smaller iterations shows clear progress and motivates teammates as they move toward the final product.
2. Clarify roles and tasks.📝
The next step is meeting with your team members to communicate the priorities and expectations for their roles. First of all, describe the top two or three high-priority tasks you want them to focus on. Then estimate the time your employees should devote to these tasks. At the same time, help them understand the quality of the work you are expecting. Then make sure to explain the result you are trying to achieve. And finally, get out of their way—give your employees the freedom to work in the best manner possible - collective efficacy, smarts.
3. Give and receive feedback. 👨 👩🏻
You need to develop a culture of trust in your team, providing constructive, meaningful feedback on a regular basis. For instance, ask about the challenges your employees face, how you can help them slice their time more effectively, and whether they need more resources. Don’t hesitate to use the following questions in order to make the feedback process easier:
-- Are the established objectives still relevant?
-- Is there any progress on the work? If not, why? Do some digging to uncover the root of the problem.
-- Is the workload achievable and manageable?
Performance management software helps make sure the process is effective and all employees are performing to the best of their ability.
4. Don’t let meetings ruin your productivity. 💻
Improve the way you run meetings. Although meetings have a bad reputation in terms of performance, you definitely need them to share information and make decisions. Invite only those people who need to be involved, create a goal-oriented agenda, and sum up every meeting with clear resolutions. As a consequence, the number of excessive meetings will gradually decrease.
Don’t be afraid to experiment. As an illustration, hold a stand-up or walking meeting. Even if a positive shift in team productivity is not quite obvious, you will definitely benefit your health.
5. From an adobe of idleness to a space of performance (if you’re in the office).🎭
Reorganize office space if employees are uncomfortable with the present layout. How exactly should you do it? Well… Only your team and your type of workflow know the answer.
Distractions are one of the biggest productivity killers. That’s why creating comfortable spaces for people to take shelter in, helps them stay focused in the office.
6. Enhance productivity by communicating effectively. 📲📳🗣️
One of the keys to working more efficiently is to get a single communication system. This idea is supported by the fact that almost half of workers prefer to communicate with colleagues online, saving on productivity.
The ideal communication system for your company is a team messenger. Every team can find the best solution depending on its needs. It will be the universe of your team where you won’t get distracted by chatting with relatives or friends.
7. Bring all the projects your team’s working on under one roof. 🏡
Teamwork may become messy and mixed up without a centralized space to manage projects. In the same way, collaboration software is especially important if your coworkers are located in different offices and work remotely. The problem is that it can be easy to become confused about where all project data is located, who is doing the tasks, how far along they are in the process and how much work is left.
Having a real-time planning tool that is accessible from everywhere, your team won’t get sucked into hours of meetings and email correspondence. Project management software can help you coordinate all the activity in one easy-to-manage, web-based tool.
8. Measure everything. 📏
If you can’t measure it, you can’t improve it. So keep an eye on the metrics that matter for your team. For instance, analyze recent changes in productivity, sales and income, or inspect the latest staff retention rates.
What you should remember is that improving internal communication brings long-term returns. But as a manager, you should understand the halfway results. If you are not satisfied with them, try to utilize other tactics on improving team communication. Otherwise, if you notice a positive trend, scale your efforts.
9. Don’t overdo... 🔝
Less is more. There can be too many tools, tips, or tactics the company utilizes at the same time. Eventually, every company should unify the software its workers use and the productive pattern of workflow. Without pre-established business processes, productivity becomes hindered, instead of getting improved.
10. don’t stop. 🚫🚦
Productivity is never an accident. If you swing like a pendulum while trying to improve your team productivity, the only goal you’ll reach is wasted time. In order to grow productivity at the workplace, you need to constantly monitor your company’s workflow, and never stop. Data is your friend, and so is time.
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